GDPR-compliant payslip delivery at scale

Securely email employee payslips

Payslips contain salary, tax, and personal data. Sending them as unprotected PDF attachments creates GDPR exposure every pay run. Encrypt each payslip PDF with an employee-specific password before delivery — opened only by the right person. The Protect PDF API automates password protection at scale, so every payslip is encrypted without manual effort.

Protect Payroll Now

GDPR fines avoided

€20M+

Payslips protected / run

Unlimited

Setup time

< 1 day

Payslip protection flow

1. Generate payslip PDF

Your payroll system outputs individual PDFs

2. POST to Protect PDF API

Password = employee's DOB or last 4 of NI number

3. Email encrypted PDF

Only the employee can open it — GDPR compliant

AES-256

encryption standard

GDPR

Article 32 compliant

plaintext payslips in transit

Bulk

batch protection supported

Why unprotected payslips are a GDPR liability

Wrong recipient exposure

A single mis-addressed email exposes salary data. An encrypted PDF means only the named employee can open it — even if forwarded accidentally.

Regulatory fines and audits

GDPR Article 32 requires "appropriate technical measures" to protect personal data in transit. Unencrypted payslips don't meet that bar.

Employee trust erosion

When salary data leaks — even internally — it damages morale and trust. Encryption signals that HR takes confidentiality seriously.

FAQ: securely emailing employee payslips

What password should I use for each employee's payslip?

Common patterns: date of birth (DDMMYYYY), last 4 digits of national insurance number, or employee ID. The key is using a value the employee knows but isn't in the email subject line. Communicate the password scheme once, securely.

Can I batch-protect 500 payslips in one pay run?

Yes. The Protect PDF API accepts batch requests. Loop through your employee array, passing each payslip PDF and the corresponding employee-specific password. The API returns encrypted PDFs in seconds.

Does encryption break mobile PDF viewers?

No. Standard AES-256 PDF encryption is supported by Adobe Acrobat, iOS PDF viewer, Android PDF viewers, and all major browsers. Employees simply enter their password when prompted.